Personal Trainer Terms and Conditions Template UK
Terms and conditions set the practical rules clients agree to before training begins. They typically cover payments, cancellations, session policies, responsibilities, and boundary wording so expectations are clear from day one.
What these terms and conditions cover
- Scope of services and session delivery
- Scheduling and location rules
- Payment timing and refunds
- Cancellation and no-show rules
- Client and trainer responsibilities
- Risk and limitation wording
- Governing law (England & Wales)
Template Preview
Below is a structured terms and conditions template suitable for UK personal trainers.
1. Services
Personal training services will be delivered as agreed between trainer and client.
2. Payments
Fees: ___________________________
Payment terms: ___________________________
Late payment may result in sessions being paused.
3. Cancellations & Rescheduling
Sessions cancelled with less than ______ hours notice may be charged.
No-shows may be treated as a used session.
4. Client Responsibilities
Clients must disclose relevant health information and follow instructions during sessions.
5. Trainer Responsibilities
Sessions will be delivered with reasonable care and skill, within agreed scope.
6. Risk & Liability
Exercise carries inherent risk. Nothing in these terms excludes liability where unlawful to do so.
7. Governing Law
These terms are governed by the laws of England & Wales.
FAQ
Not exactly. Terms set business rules. Some trainers include them inside a contract.
No. It is a practical template example.